Page 6 - ASIC International Handbook
P. 6

3. accreditation                                    Summary of the Inspector’s activities:

                                                                • meet the Principal/senior management team
                                                                • meet the institution owner(s),
           3.1 The Accreditation Process
                                                                • undertake an initial tour of all of the premises,
          Accreditation is based upon the inspection of the full   • inspect the arrangements for health and safety and
          range of the institution’s provision and supporting    fire risk and related records,
          activities, together with a detailed consideration of the
          institution’s documentation, which helps to ensure that   • undertake a survey of the library where appropriate,
          the on-going operation of the institution is maintained at   • assess the IT provision for staff and students,
          an acceptable level.
                                                                • assess classroom facilities and laboratory and audio
          Institutions considering accreditation by ASIC should   visual equipment, if appropriate,
          download the appropriate Application Form from the
          ASIC website. This should be completed and returned   • visit the student common room and refreshment areas,
          together with copies of the institution’s documentation   • confirm that all documents on the checklist provided
          as detailed in the Application Form.                   to the institution are in place and satisfactory,
          There are then three stages in the accreditation process,   • visit institution-owned student accommodation
          namely:                                                (if appropriate).

            Stage 1 - Assessment of the Application and
                   Accompanying Documentation                   When a Stage 2 visit has occurred, the visiting Inspector
                                                                will submit a report of the visit, which will recommend
          Stage 1 involves the review of the documentation      whether or not to proceed to Stage 3 and identify any
          submitted with the application. If the information    shortcomings that the institution may need to address
          provided is assessed as acceptable, the process moves   before the Stage 3 event takes place.
          to Stage 2. If it is not acceptable, the institution may
          be advised either on actions to be taken to rectify the   At this stage, the report will be forwarded to the ASIC
          perceived shortcomings, or that it is unlikely that ASIC   Accreditation Committee (see Section 3.2.1) who
          would accredit it at this stage of its development.   will make a decision regarding the award of Interim
          There is a fee payable at Stage 1 (see Section 7).    Accreditation. Interim Accreditation will last for a period
                                                                of 12 months, during which a Stage 3 visit will be
          Please note: ASIC reserves the right to decline an    arranged. Further details about Interim Accreditation can
          application.                                          be found in section 3.2.2
           Stage 2 - Initial Inspection Visit                     Stage 3 - Final Inspection Visit

          Please note: for international institutions, the Stage 2   While all eight Areas of Operation, identified in Section
          and Stage 3 inspection visits may be combined and will   2.4 and detailed in the document on the website, will be
          normally include two or three inspectors for two or three   covered during the Stage 3 inspection, there will be an
          days depending on the size of the institution.        emphasis on academic matters, including learning and

          The Stage 2 inspection will normally, as a minimum, be a   teaching, resources and quality management, together
          one day visit by an ASIC Inspector, who will focus on the   with student welfare and reporting to official bodies.
          institution’s compliance with statutory and immigration   The Inspectors will also ensure that the institution has
          requirements, premises and health and safety,         responded satisfactorily to issues raised during Stage 2.
          management, the adequacy of the teaching resources for   In general, Inspectors will seek to encourage institutions
          the advertised or planned courses, and staff and student   to look for ways in which they might continue to improve
          records. A check-list of the documents which need to be   their provision and suggest ways in which this might be
          prepared for the visit will be forwarded to the institution.  achieved.
          The Inspector will meet the owner(s) of the institution to   The inspection will normally last one day, though for
          discuss the business plan for the on-going operation and   large institutions with more than 1000 FTE’s (Full-Time
          development of the institution. In the event of the owner   Equivalent students) and a wide academic programme
          not being available, this meeting should occur with the   this may be increased to two days. The number of
          Principal and senior management of the institution, and   Inspectors involved will depend on the size of the
          the meeting with the owner deferred to the Stage 3 visit.   institution and diversity of the academic programme.
          If the owner is still not available, then the reasons for this   During the visit the Inspectors will hold meetings with
          should be made clear and a person authorised to speak on   the senior management team, with other staff (without
          behalf of the owner(s) should be identified and be present.
                                                                senior management staff being present) and with a group
          The visiting Inspector will also discuss the format of and   or groups of students (without any staff being present)
          the arrangements for the Stage 3 inspection visit.    to assess the operation of the institution. They will also

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